Town of Jericho Highway Garage General Contractor (GC) RFQ 12/6/2024
Background
Town of Jericho has retained the services of Matt Young of Ascent Consulting LLC as their Municipal Project Manager (MPM) to assist with preconstruction and construction of a new Highway Garage. The facility will be located on the premises of the current facility. In March of 2024 the residents of the Town of Jericho voted to approve a bond amount not to exceed $4.15M for the construction of the new facility. Cross Consulting Engineers is the architect of record with their sub-consultants Hardy Structural, Engineering Services of Vermont and Tim Stone Consulting.
Schedule
The anticipated schedule is outlined below. The owner reserves the right to modify the schedule as they deem necessary.
1. Post GC RFQ 12/06/24
2. GC RFQ Due 1/06/25 4pm EDT
3. Pre-qualified GC Firms Selected Week of 1/13/25
4. Bid Package Released Week of 1/20/25
5. RFI Close 02/10/25
6. Bid Date 02/21/25
7. Bid Award 03/6/25
8. Start Construction Spring 2025
Instructions
All general contractors are to be prequalified prior to bidding on this project. The town will only accept general contractor bids in a lump sum from firms who have been pre-qualified. Submission and questions to be directed to Matt Young at myoung@ascentconsultingllc.com and copy Paula Carrier, Town Administrator at pcarrier@jerichovt.gov . Hard copies are not required. Limit page count to 25 formatted in a pdf file. The Town reserves the right to make decisions based on what is in the best interest of the Town and the project. The cost of preparation of this RFQ will be solely responsible of the responder. It is the Town’s intent to limit pre-qualified bidders to 3-5 firms. Due to the limit of the prequalified list, you will be expected to submit a bid. If a prequalified bidder does not submit a bid, this will hamper their ability to participate on future projects. Additional project information is available on the Town’s Highway link in regard to the Feasibility Study. The successful bidder will enter a contract with the Town of Jericho using the Consensus Docs 205 Short Form Lump Sum Price.
Project Scope This project consists of 16,524 gsf 10 bay garage with offices and wash bay. The structure primarily consists of pre-engineered steel with metal sandwich panel roof and walls. Project plans are attached. (continued.... CLICK FOR FULL ANNOUNCEMENT PDF)
On Monday, February 26th at 6pm, the Jericho Selectboard will be holding a final public hearing of the cost estimate, timeline and tax implication for the bond vote to construct a new Town Maintenance Facility. The meeting will take place in Town Hall and on Zoom. The link will be found in the posted agenda.
A bond vote will take place on Town Meeting Day, Tuesday March 5th, 2024. Also on the agenda for this meeting is a final, public hearing on the FY’25 general and capital budgets. We hope you can join.
The Town of Jericho has recently undertaken a study to determine the functional challenges our existing town maintenance facility presents—and the opportunity a new one will provide. Matt Young from Ascent Consulting in Stockbridge, VT has been hired to study and outline to Jericho residents, existing conditions that compromise staff safety—in addition to the structural and functional liabilities that will be addressed by constructing a new facility.
At the Selectboard’s October 5th meeting, Matt presented a concerning analysis of the compromised structural integrity, lacking energy efficiency and human safety concerns that presently exist in the Highway Dept building. Inaddition, Matt emphasized the critical role an updated and modern maintenance facility plays in maintaining and recruiting high quality staff. Matt also provided a proposed design for a new, highly functional and right-sized facility for the Town of Jericho. His analysis provided proposed costs, and a suggested timeline for moving from concept to completion.
In coming months, Matt and the Select Board will be holding open house visits for Jericho residents to visit our current facility. The Select Board’s goal will be to to provide deeper understanding of current functional concerns and to give an overview of the long term benefits and cost savings the new facility addresses. The hope is for voters to understand the process details, costs and functional benefit required to provide informed support for this transformational project.
Please direct questions or suggestions to Town Administrator, John Abbott at jabbott@jerichovt.gov(External link).
BELOW ARE EXAMPLES FROM THE CURRENT JERICHO MAINTENANCE BUILDING COMPARED WITH HIGHWAY MAINTENANCE FACILITY IN GEORGIA, VT
Top 10 Community Benefits of a New Town Maintenance Facility in Jericho:
1. Our current Town Garage presents a number of staff safety concerns and compliance issues
2. Protect our Capital Budget investments by having facility that can house all of our trucks and heavy equipment
3. Retention of Quality Highway Staff is critical to outstanding service
4. Breakroom and public spaces will meet state and federal accessibility requirements.
5. Environmental compliance and efficiency will be assured with state-of-the art fluid catchment and separation system.
6. Long term cost savings to tax payers will be maximized by building now and considering 20 year v. 30 year bond payment schedule.
7. We own the land where facility will be built--and Jericho is growing.
8. Our consultant (who has recently overseen the design and construction of similar sized facilities in Georgia and St. Albans Town) explained to the Jericho Select Board that our current facility is not only inadequate but is a liability-- and completely out of step with current practice in other similarly sized communities.
9. The retired garage can be repurposed for cold storage of equipment and supplies--and potentially be renovated to meet other community needs.
10. New facility will have an additional conference room & public meeting space....
Winter is coming upon us quickly and there are a few ordinances and policies you should follow. Please be patient with us as we have a new Highway Crew and they will be doing the best they know how to get the job done. If you have any questions or concerns please call us at (802) 899-9970 x 3.
Winter Parking Ordinance
Snow Plow Operators/Homeowners
To read the feasibility study click here
Watch the Video of the presentation here
EXSITING BUILDING
Example of Proposed New Building exterior
Example of Proposed New Building exterior
EXISTING INTERIOR WORK AREA
Example of Proposed Interior
Example of Proposed Interior
EXISTING FACILITIES
EXISTING FACILITIES
Example of Updated Staff Interior
Example of Updated Staff Interior
Example of Updated Staff Interior
